A few weeks ago Sharegate launched a new tool named Sharegate Governance. Before testing the BETA version of this tool we need to define what Governance means. According to Wikipedia Governance refers to “all processes of governing, whether undertaken by a government, market, or network, whether over a family, tribe, formal or informal organization, or territory, and whether through laws, norms, power, or language. It relates to processes and decisions that seek to define actions, grant power, and verify performance.
Great, let’s test and see if the Sharegate Governance fits with the real life’s governance. To download this tool please visit the official site of Sharegate (http://en.share-gate.com/sharepoint-governance) and get your BETA version.
The installation Process is very simple. A few Next, Next finish and you’re done with the installation!
The Home of Sharegate Governance looks simple but it’s very impressive. Only four big buttons and a great choice of color. You don’t need to read a ton of manuals to find your way. You can become a real expert of Sharegate Governance in a big hour.
The home screen is divided in 4 sections:
- Site Explorer
- Edit Report
The first option that we’ll check is the Site Explorer. There is only one big button “Connect”. Let’s hit on it.
On the next screen you’ll have the possibility to connect to the On-Premises and/or Office 365 version for SharePoint. I’ll make it easy and select the Office 365. I’ll just have to provide my Office tenant administrator login and password to connect and begin with the tool.
The connection has succeed and I can easily see my farm. I don’t have so much options. Only one option and that is the opening of my Office 365 SharePoint Central Administration.
But wait, I can open my Office 365 Farm by hitting the “+” button and see all my other site collections. When the farm is expanded I’ll have much more options.
Here are the several options that I can execute on my site:
- The Basket
- Open my Site
- Get to the Site Settings
- Disconnect my site
I’ll add some lists and sites to my Basket. Just select your site/library/lists and hit “Add to Basket”
The Basket screen is for me the most important screen of the Governance tool. The reason is that you can do “mass” modifications. This means that if you need to change something on several sites, you’ll just have to add them on the Governance Basket and edit them for here.
I’ll selected a list and I can now add properties and modify them. For a test I’ll add three properties
- Attachments [Enabled / Disabled]
- Allow new Folders [Enabled / Disabled]
- Minor Version Enabled / Disabled]
After a few minutes of waiting the Governance tool made my modifications on the selected list. This can be very useful when you need to change an option in your farm. Easy and fast! A great result is guaranteed!
You can also find sites/libraries/lists on Properties with the Sharegate Governance. That’s quite impressive. If you want to see all the lists and libraries where attachments are enabled, you can search on it.
Add a new condition and select any property that you want and hit Next.
Select the site where your lists and libraries are located and hit next.
It’s just great. Sharegate Governance just returned me all the lists and libraries where the condition fits. Again this can be very useful when the business asks you to check if any option is enabled on any site!
The last option that we’ll check is the “Report” page. You can check everything that you made with the Governance tool. Again with the powerful search engine of Sharegate. You’ll also have the availability to export these requests to Excel.
This tool is “FU*****” easy to use! It has a very intuitive User Interface and fit with the real life goverance. I can image that the BETA doesn’t have all the options and there will be many more with the official release. I’m just excited and wants to see the official release.
The search engine is powerful and returns any value within the best response time. The tool is very easy to use and install.
In my humblest opinion what I’d like to see in the official release is:
- Governance for multi farm
- The availability to manage other stuff then SharePoint – Application Pools, Task Scheduler, …
- Manage other thinks that sites and list/libraries
Just keep the excellent UI and work, Sharegate! I love your work!