What can I say about Sharegate? just one thing: It’s extremely easy to create a governance with the BETA tool of Sharegate. In corporates where SharePoint (On-Premises or Cloud) is business critical you’ll need to adopt governance. Working without governance could have dramatic consequences for your business and corporate.
According to Wikipedia Governance refers to “all processes of governing, whether undertaken by a government, market or network, whether over a family, tribe, formal or informal organization or territory and whether through laws, norms, power or language”. It relates to processes and decisions that seek to define actions grant power and verify performance.
Let’s take the example that you’ll have a Development – Qualifying – and Production environment. And after a solution deployment you need to edit some properties on several sites. And you’ll have to do it for all the environments. If you need to change 10 Document Library properties in D-Q-P, well with a simple trick, you’ll need to do 30 times the same action. Also called the “monkey work”. And I’m pretty sure that you’ll forget some changes on the different environments. You can create a PowerShell script but you’ll never know witch site or library you’ll have to edit, so this can be very awe full work.
So, let’s use Sharegate Governance to see if we can do any site modification without a real user input.
Open Sharegate Governance BETA and add your SharePoint site (On-Premises or Cloud) to the basket.
Take the example that you need to change any property on the Neoxy (Lists and Libraries) site that is hosted on D, Q and P. Before proceeding select your sites and edit them at the same time.
After adding your D-Q-P sites to the basket and selecting your Libraries, you have to specify what you want to do on the lists and libraries. You have several options on the dropdown list, but I choose to enable the Versioning and disable the Content Approval.
On my Neoxy Site, where I have my library, which I added to the Basket, I can see that there is no versioning (by default). After selecting your properties hit Next
A few seconds later I could see that Sharegate Governance BETA applied the settings on all my environments.
If you know that you’ll have to do this several times you can save this as a preset. Under the Find, you can select your Type and add conditions. I’ll add as shown the same condition. I want to have Versioning Enabled on all my Lists and Libraries. I’ll save this under the name: “Versioning Enabled”.
Select the site where you want to apply your condition and hit next. You’ll see that the conditions will be applied to your site and you’ll be able to use the preset several times as it was saved.
This can be very useful for:
- You want to minimize the User Input
- You want to automatize some monkey work
- You want to minimize user errors
- You want to avoid “I forgot to do it, because …”
- You want to have REAL governance in your SharePoint Infrastructure.
Again when you want to enable versioning on SharePoint sites, don’t make all this work again, just select your preset as shown and you’re almost done!
I can conclude and only recommend you the Sharegate Governance tool. You won’t anymore loose time for monkey work and the user input will be minimized. For a real governance you can create several presets and begin to manage your SharePoint Infrastructure Farm.